Rules of admission

Candidates who hold the professional title of Master (magister), Master of Engineering (magister inżynier) or an equivalent title, or a person referred to in Article 186(2) LHES (Law on Higher Education and Science) may be admitted to the Doctoral School.

Admission procedure

Candidates are recruited via the following admission paths:

  • general academic profile for candidates who are beneficiaries of grant programmes,
  • general academic profile for other candidates,
  • implementation doctorate profile – for candidates who were qualified for the “Implementation Doctorate Program“ overseen by the Polish Ministry of Education and Science (MEiN (the program is conducted in Polish or English).

to the following programs:

  • Economics and Finance with the specialisation in Economics,
  • Economics and Finance with the specialisation in Finance,
  • Political and Administration Sciences,
  • Management and Quality Sciences.

Candidate registration is conducted using the ISR (Online Registration System) available on the SGH website.

Access to the ISR becomes closed for candidates at 4:00 p.m. standard time in the territory of the Republic of Poland on the last day of the period of the relevant recruitment.

Admission limits

Admission limits for curiculla in Academic Profile:

  • in the discipline of Economics and Finance in the scope of economics – 10 people,
  • in the discipline of Economics and Finance in the scope of economics finance – 10 people,
  • in the discipline of Political and Administration Sciences – 10 people,
  • in the discipline of Management and Quality Sciences – 10 people.

The minimum number of students required to start programmes in the general academic profile and the implementation profile is 5.

Conditions for admission to the recruitment procedure

The candidate is admitted to the recruitment procedure provided that they have properly registered before the deadline specified in the recruitment schedule, i.e.,

  • completed the personal questionnaire and uploaded the following under the relevant tabs in the ISR:
    • a current photograph that meets the requirements specified in the ISR system,
    • scans, in JPG or PDF format, of relevant documents from among those listed in §(11)(1)(2)-(11) of the Terms and Conditions of Recruitment,
  • made a statement confirming they have sufficient command of English to be able to pursue education at the SGH Doctoral School,
  • paid the recruitment fee.
The stages of the admission procedure

Admission to the Doctoral School includes two stages:

  • First stage: substantive evaluation of the documents submitted by a candidate and a decision concerning qualification to the second stage – without the candidate’s participation.
  • Second stage: a structured interview with the candidate. The Recruitment Committee, appointed by the Rector, determines the deadlines for the registration of candidates and the detailed schedule of qualification procedure.
Required documents

Candidates qualified for being entered into the list of doctoral students of the Doctoral School shall submit the originals of the documents mentioned in points 1-5, 8, 10 of the Terms and Conditions of Recruitment and the originals or copies certified to be in compliance with the original by an employee of the Doctoral School Bureau referred to in points 6, 7, 9, 11, which have been attached by the candidate in the ISR in the form of scans:

  1. personal questionnaire – print-out from the ISR,a
  2. application for admission to the Doctoral School (specifying preferences for the curriculum),
  3. a cover letter in which the candidate states their scientific interests,
  4. an outline of the planned research proposal for the doctoral dissertation,
  5. an opinion on the candidate’s scientific competence provided by an academic representing the scientific discipline within which the candidate will continue their education in the SGH Doctoral School; this member of academic staffs has to meet the supervisor requirements specified in LHES,
  6. a long-cycle Master’s degree or a second-cycle degree diploma for programs in Polish or in a foreign language, or an official copy thereof, or, for persons referred to in Article 186(2) LHES, a first-cycle degree diploma or a document confirming that the candidate completed the third year of the long-cycle master’s degree program,
    If a candidate does not have a diploma at the time of registration in the ISR (but has already defended their thesis), the candidate must attach a scan of a defense certificate (issued by the relevant Dean’s Office) and a scan of a statement that the diploma will be delivered within the deadline set by the Recruitment Committee.
    In the case of a diploma of a foreign university, a document confirming the recognition of the foreign diploma by the Polish National Agency for Academic Exchange (NAWA) should be presented,
  7. a statement confirming that the candidate has sufficient command of English to be able to pursue education at the SGH Doctoral School. A model statement constitutes Appendix 2 to the Terms and Conditions of the Recruitment;
  8. achievements listed in the relevant ISR form (in particular: scientific publications, participation in research projects, participation in scientific conferences) should be documented as follows:
    • participation in research projects: a grant award decision or a copy of a grant agreement, or a certificate specifying the nature of participation in the project,
    • scientific publications (a journal article: the first page of the article; a book: the title page and the publication page; a chapter in a book: the table of contents and the first page of the article),
    • participation in conferences: certificates or programs confirming participation,
  9. for candidates with a first-cycle degree diploma or a document confirming completing the third year of the long-cycle master’s degree program – documents confirming the highest quality of scientific achievements.

The documents referred to in subpar. 1 may be in Polish or English. If the original document is in a language other than Polish or English, a translation by a sworn translator should be attached to that document.

Interviews

In the interview, the committee asks (and evaluates) two questions:

  • question 1 on the research objectives,
  • question 2 on the field of the program for which the candidate applies.

The interview shall be conducted in Polish or in English.

The interview with the candidate may take place using electronic means of communication with audio and video transmission.

Enrolment fee

The enrolment fee is PLN 250. The candidate pays the enrolment fee in advance, no later than the last day of registration in the ISR. The account number is generated after registration in the ISR.

Results of the admission procedure

Information regarding the admission process (including the interview, qualification for the second stage, and qualification for entry to the list of doctoral students) is provided in the ISR or via an e-mail sent to the address given by the candidate.

The ranking list of persons admitted to the Doctoral School is published on the website.

Candidates are obliged to read the information posted in the ISR and sent via e-mail on an ongoing basis and are held responsible for the consequences of not fulfilling this obligation.

The order of candidates to be included in the list of doctoral students at the Doctoral School within the established limit of places is determined by a ranking list created according to the results of admission process.

A candidate qualified for admission as a doctoral student at the Doctoral School shall submit a statement in writing that:

  1. the SGH Doctoral School is the only doctoral school in which the candidate will study,
  2. the candidate does not have a doctoral degree and that if they conceal information about their doctoral degree they shall undertake to return the illegally collected doctoral scholarship,
  3. the candidate is not employed as an academic teacher or researcher, except for the purpose of carrying out a research project referred to in Article 119(2)(2) and (3) of the Act, or is not entitled to a doctoral scholarship.

The statement shall be submitted to the ISR after the decision on eligibility for admission to the SGH Doctoral School has been published.

Admissions schedule

Admissions schedule 2022/2023

Registration in the ISR along with the scans of documents attached (ISR)

General academic profile: July 25, 2022 – August 8, 2022

Payment the enrolment fee:

General academic profile: July 25, 2022 – August 8, 2022

First stage: substantive assessment of documents submitted by a candidate

General academic profile: September 1, 2022 – September 2, 2022

Announcement of the results after the first stage of the admission process:

General academic profile: September 6, 2022

Second stage – interviews

General academic profile: September 14-16, 2022

Announcement of the results after the second stage of the admission process and the ranking list of the candidates qualified for admission to the SGH Doctoral School

General academic profile: September 19, 2022

Submission of the statements by successful candidates in ISR:

General academic profile: September 21- 23, 2022

Submission of the admission-process documents to the SGH Doctoral School Office

General academic profile: September 21- 23, 2022

Submission of the diploma of the long-cycle master’s degree programme  to the Doctoral School Office – candidate who attached a certificate in ISR

General academic profile: to September 23, 2022

Publication of the ranking list of the candidates qualified for admission to the SGH Doctoral School

General academic profile: September 26, 2022

Scoring

Assessment criteria and scores for the particular criteria in the admission process (extract):

  • An outline of the planned research proposal for the doctoral dissertation: 0-40 points, including:
    • introduction (the research area, reasons for choosing a research problem and its importance for the development of a given field of science): 0-5 points,
    • a brief literature review (key items on the research problem with an indication of the research gap the candidate intends to fulfill – not a bibliography): 0-10 points,
    • key research questions which disaggregate into partial elements the research problem presented by the candidate: 0-15 points,
    • research methods aimed at solving the research problem: 0-5 points,
    • theoretical expectations and practical outcomes of the research problem chosen by the candidate: 0-5 points.
  • Documented scientific achievements in social sciences:
    • scientific publications: in scientific journals from the list of the ministry responsible for higher education and science; author’s monographs; author’s chapters in scientific monographs; co-author’s chapters in scientific monographs; editing of a scientific monograph - 5 points for each publication.
  • Research projects:
    • a research project manager– 5 points,
    • a research project contractor– 3 points.
  • Conferences: active participation in national conferences (with a presentation of a paper or a poster, a participation in a panel); active participation in foreign or international conferences (with a presentation of a paper poster, participation in a panel) - 0-3 points for each conference (depending on the type of participation and type of conference).
  • Grade on a university diploma obtained in the field of social sciences:
    • grade on a long-cycle Master’s degree or second-cycle degree diploma for studies in Polish or in a foreign language, or an equivalent diploma:
      • a grade of 5.0 or higher – 15 points,
      • grade on a diploma: 4.5 – 10 points,
      • grade on a diploma: 4.0 – 5 points,
      • grade on a diploma: 3.5 or 3 – 0 points,
    • grade on a first-cycle degree diploma or a document confirming that the candidate completed the third year of the long-cycle master’s degree programme:
      • grade on a diploma: 5.0 or more – 10 points,
      • grade on a diploma: 4.5 – 6 points,
      • grade on a diploma: 4.0 – 3 points,
      • grade on a diploma: 3.5 or 3 – 0 points.
  • Grade on a diploma obtained in other fields of science:
    • grade on a long-cycle Master’s degree or second-cycle degree diploma for studies in Polish or in a foreign language, or an equivalent diploma:
      • grade on a diploma: 5.0 or more – 10 points,
      • grade on a diploma: 4.5 – 6 points,
      • grade on a diploma: 4.0 – 3 points,
      • grade on a diploma: 3.5 or 3 – 0 points,
    • grade on a first-cycle degree diploma or a document confirming that the candidate completed the third year of the long-cycle Master’s degree programme:
      • grade on a diploma: 5.0 or more – 5 points,
      • grade on a diploma: 4.5 – 3 points,
      • grade on a diploma: 4.0 – 1 points,
      • grade on a diploma: 3.5 or 3 – 0 points.
  • An interview, during which the committee asks and evaluates two questions:
    • question no. 1 on the research proposal: 0-15 points,
    • question no. 2 on the field of the program for which the candidate applies: 0-20 points.

A  candidate, who is the manager of the research project implemented in the scientific fields consistent with the curriculum of the Doctoral School, the terms of which require enrolment in the doctoral students list, shall receive the maximum number of points for the description of the research proposal in the doctoral dissertation and for the scientific projects, if the research proposal planned in the dissertation is substantially consistent with the goals and objectives of the research project (grant).

A qualifying threshold for the second stage of the admission process is 45 points.

The minimum score a successful candidate must obtain in the admission process after the second stage is 75 points.

ISR (Online Registration System) – key information

Until the ISR is closed, the candidate has the right to complete and amend the data entered into the ISR. The candidate may amend their personal data (citizenship, PESEL, date of birth, and sex) provided that they did not choose their study cycle yet. Otherwise, the candidate must deregister from the ISR registration form, amend the information referred to hereinabove, and reselect the relevant SGH registration form.

Before registering in the ISR, a candidate must prepare all documents confirming their education and academic achievements.

After registering, i.e., entering all data and uploading all documents and paying the enrolment fee, the candidate shall submit the completed account for verification. A member of the Doctoral School Office staff shall verify whether the documents have been uploaded correctly and whether they are complete. Information regarding any deficiencies is visible to the candidate in the ISR.

The application of a candidate who has properly registered in the ISR is classified as “Admitted to Stage I” in the ISR.

Other applications are classified as “Discontinued” in the ISR and are not considered in the further recruitment procedure.

NOTE: the candidates do not receive notification messages on the ISR via e-mail. The ISR account should be monitored on an ongoing basis.

Information regarding the recruitment procedure (including qualification for the second stage of the recruitment procedure, interview and qualification for entry into the list of doctoral students) shall be provided to candidates via the ISR. Candidates are obliged to read the information posted in the ISR on an ongoing basis and are held responsible for the consequences of not fulfilling this obligation.

Required documents – registration in the ISR

Before registering in the ISR, the candidate must prepare all documents confirming their education and academic achievements.

  1. A scan of a second-cycle degree diploma or first-cycle degree diploma for persons referred to in Article 186(2)LHES, or a scan of an official copy thereof. If a candidate does not have a diploma at the time of registration in the ISR, they must attach a scan of a certificate issued by the relevant Dean’s Office and a scan of a statement that the diploma will be delivered within the deadline set by the Committee. In the case of a diploma of a foreign university, a scan of the document confirming the recognition of the foreign diploma by the Polish National Agency for Academic Exchange (NAWA) should be presented.
  2. A scan of an opinion on the candidate’s scientific competence issued by a member of academic staffs has to meet the supervisor requirements (habilitated doctor or titular professor) (dr hab. or prof. dr hab.) representing the scientific discipline within which the candidate will continue their education in the Doctoral School.
  3. A scan of the application for admission to the Doctoral School (stating the preferences regarding the curriculum).
  4. A scan of  the cover letter in which the candidate states the scope of their scientific interests.
  5. Scans of the other documents confirming the candidate’s scientific achievements, i.e.:
    • scan of the grant award decision or a copy of the grant agreement or
    • scan of the certificate specifying the nature of participation in the project,
    • scan of the article in the journal: first page of the article, book: scan of the title page and publishing page, chapter in the book: scan of the table of contents and the first page of the article,
    • scan of the certificate of participation in the conference or program confirming active participation in the conference,
    • for candidates with a first-cycle degree diploma or a document confirming completing the third year of the long-cycle master’s degree programme – documents confirming the highest quality of scientific achievements.

The documents may be in Polish or English. If the original document is in a language other than Polish or English, a translation by a sworn translator should be attached to that document.

Stages of the registration using the ISR

Step 1. The candidate registers (selection of the cycle of study and entering the e-mail address and password). After registration, an activation link should arrive to the applicant’s account indicated during registration (please check your spam if the message with the link is not visible).

Step 2. The candidate completes their profile which involves i.a.:

  • Data on the university he/she was gradueted
    • the candidate indicates one university on the basis of which he will be admitted,
    • in the case of a diploma of a foreign university, a document confirming the recognition of the foreign diploma by NAWA should be presented,
  • Selects the program and profile of education - a candidate may choose only one program and one profile of education,
  • A photo is attached (it should meet the requirements for an ID photo),
  • Scans of signed documents are attached:
    • application for admission to the Doctoral School (specifying preferences of the candidate for the curriculum),
    • a cover letter in which the candidate states their scientific interests,
    • diploma or an official copy of diploma or certificate together with a statement and/or a scan of diploma’s recognition issued by NAWA,
    • in the case of candidates with a first-cycle degree diploma – documents confirming highest academic achievements, whereas for candidates applying for the implementation doctorate profile – a statement from the employer,
    • an opinion on the candidate’s scientific competence,
  • Completes the data on scientific achievements, i.e. research projects, active participation in conferences, scientific publications) and attaches documents confirming them,
  • Enters the description of research proposal- to be completed will be such fields as: (the motives for the selection of a research problem and its significance for the development of a given field of science, a short literature review with an indication of research gaps, main research questions and research methods, the expected theoretical and practical results of the selected research problem by the candidate).
  • Statements, including those concerning the knowledge of English to a degree enabling participation in the education process at the Doctoral School at the Warsaw School of Economics, are completed

Step 3. The candidate pays the enrolment fee (no later than on the closing date for registration in the ISR).

The staff at the Doctoral School Office verifies whether the documents are correct; when the documents are complete and the enrolment fee is paid, the candidate is admitted to the admission procedure.

Step 4. After registering, i.e., entering all data and uploading all documents and paying the enrolment fee, the candidate shall submit the completed account for verification. A staff member of the Doctoral School Bureau shall verify whether the documents have been uploaded correctly and whether they are complete. Information regarding any deficiencies is visible to the candidate in the ISR.

The application of a candidate who has properly registered in the ISR is classified as “Admitted to Stage I” in the ISR. The remaining applications are classified as “Discontinued” in the ISR and are not considered in the further admission procedure.

Step 5. The candidate does not participate in the first stage of the admission procedure. The committee reviews and evaluates the documents uploaded in the ISR. The candidate awaits the message in the ISR.  If a candidate obtains at least 45 points after the first stage of the admission, they move on to the second stage – an interview with the Recruitment Committee. The candidate will receive a message in the ISR with a designated date and time of the interview.

Step 6. After the second stage of the admission process, candidate qualified for admission to the Doctoral School will submit a statement in writing that:

  1. the Doctoral School at the SGH Warsaw School of Economics  is the only doctoral program in which the candidate will participate,
  2. the candidate does not have a doctoral degree and that if the candidate conceals information about the doctoral degree, they will return the illegally collected doctoral scholarship,
  3. the candidate is not employed as an academic teacher or researcher, except for the purpose of carrying out a research project referred to in Article 119(2)(2) and (3) of the Act, or are not entitled to a doctoral scholarship.

Step 7. Candidates qualified for admission to the Doctoral School – by the established deadline – submit to the Doctoral School Bureau the original documents (including the signed Personal Questionnaire printed from the ISR system and the Statements listed in Step 6).

Rules of admission – documents

Doctoral School Office
Monday – Friday: 9:00–15:00
building M, room 35
SGH Warsaw School of Economics
Madalińskiego 6/8
02-513 Warsaw
e-mail: bsd@sgh.waw.pl