Diploma thesis
Instruction of the Dean of Bachelor Studies on submitting the bachelor thesis and the diploma exam
in force from 10th January 2025
Exams
- Dean’s Instruction on Procedure in Case of More Than Two Exams or Exam Time Conflicts in One Day (in force from 1st October 2025)
In reference to § 23 (6) and (8) of the Rules and Regulations of Studies, the following rules are introduced:
- In the event of a scheduling conflict between exam times or of more than two examinations being scheduled for the same day (for weekend-program students: more than three), students are entitled to request an additional exam date. The condition for exercising this right is to report the occurrence of the conflict before the first day of the relevant exam session, using the appropriate form in the USOS system.
- In case of overlapping exam times, the student must indicate in the form which exam they do not intend to attend. For that exam, the student may request an extension of the session (an additional exam date).
- In the event of more than two (or three for weekend-program students) exams being scheduled on the same day, the student must indicate in the form which exams they will not attend. The student may then request an extension of the session for those exams.
This instruction enters into force on 1 October 2025.
- Dean’s Instruction on the Procedure and Deadlines for Justifying Absence from an Examination (in force from 1st October 2025)
In reference to § 23 (5) of the Rules and Regulations of Studies, the following rules are introduced:
- In case of absence from an examination due to illness, a student seeking an additional examination date in the extended exam session must submit a medical certificate within three days counting from the day after its issuance. If a long-term certificate was issued earlier than three days prior to the start of the exam session, it should be submitted no later than the first day of the exam session inclusive.
- A medical certificate can be submitted to the Undergraduate Studies Office (DSL) by one of the following means:
a) Sending a scanned copy (only from an e-mail address in the SGH domain) to the year assistant’s address,
b) Delivering it in person or via a third party to the submission office during student service hours,
c) Via the e-PUAP platform,
d) By mail.
Any certificate submitted under items (b)–(d) must include: the student’s first and last name, index number, year and mode of studies, and the name of the year assistant. - If the student fails to pass a course after the second exam session, a student who submitted a medical certificate as in point 1 may request an additional exam date, if the scheduled exam date in the session coincided with the validity of the certificate. The request for an additional exam date must be submitted via an appropriate electronic application form available in USOS.
- A necessary condition for exercising the right to an additional exam date is that the student did not take any exams at SGH during the period covered by the properly submitted medical certificate.
- If the request for an additional exam date is based on reasons other than illness, the student must present credible documentation by attaching scanned copies or clear photos of documents justifying the request in the USOS application.
This instruction enters into force on 1 October 2025.
Classes
- Dean’s Instruction on Student Declarations, Individual Study Mode, and Registration for Bachelor Seminars (in force from 1st October 2025)
Pursuant to §3, 12 and 19 of the Study Regulations, the following rules are hereby established:
- The student is obliged to submit a semester declaration for the following semester in accordance with the schedule published on the website of the Dean’s Office (DSL). Failure to submit the declaration may be regarded as failure to undertake studies and may constitute grounds for removal from the register of students.
- Students are required to select compulsory courses for a given semester first, in accordance with the sequence determined by the Dean or the Programme Council of the relevant field of study. If a student fails to select compulsory courses, the Dean reserves the right to modify the content of the declaration.
- If a course is not offered in a given semester, the student may apply to complete it in the individual study mode, by submitting an application via the USOS system within one month from the start of the semester. The application must include the lecturer’s consent, expressed in writing or by e-mail sent from an official SGH e-mail account.
- The selection of a Bachelor’s thesis seminar is obligatory by the end of the fifth semester of studies, in accordance with the seminar registration schedule, and is completed upon the supervisor’s approval of the student’s registration in the USOS system. The Bachelor’s thesis seminar may be taken in the fifth or sixth semester.
- Failure to select a seminar within the prescribed time limit may result in the student being assigned to a supervisor designated by the Dean.
- In justified cases, a change of thesis supervisor is possible. To do so, the student must submit an application in the USOS system, including the consent of both the current and the new supervisor. A change of supervisor does not constitute grounds for requesting an extension of the Bachelor’s thesis submission deadline.
This Instruction enters into force on 1 October 2025.
Transfer of previously obtained grades
Change of the field of study
Undergraduate Studies Office
al. Niepodległości 162
phone: +48 22 564 98 55
e-mail: dsl@sgh.waw.pl
STUDENT’S SERVICE – UNDERGRADUATE STUDIES OFFICE